This website places cookies on your device to help us improve our service to you. To find out more about the cookies, see our Privacy and Cookies notice
ISD Scotland better information, better decisions, better health

Hospital Records Data Monitoring

SMR Completeness

NHS National Services Scotland ISD Scotland & NHS National Services Scotland

SMR Completeness

A patient management system (TrakCare PMS) has been implemented between Dec 2010 and May 2013 in 5 NHS Boards; NHS Borders, NHS Grampian, NHS Lanarkshire, NHS Ayrshire & Arran and NHS Greater Glasgow & Clyde. All 5 Boards have their acute activity recorded on TrakCare. However, only Grampian and Ayrshire and Arran have their Mental Health activity on PMS. Although implementation is now complete there are still issues impacting on the submission of SMR and ISD(s)1 returns.

The table below summarises the impact on SMR submission (as at mid March 2014)
Board (go live date) SMR00 SMR01 SMR02 SMR04
Borders (29 Nov 2010) Complete to Nov 2014 Complete to Jan 2014 Complete to Jan 2014 Data has not moved to TrakCare PMS
Grampian (14 Feb 2011) Complete to Jan 2014 Data to Nov 2013 is over 95% complete; check individual months using Timeliness Charts Complete to Dec 2013 Complete to Jan 2014
Lanarkshire (14 Mar 2011) Complete to Aug 2013 - NHSL have advised that any remaining backlog up to Dec 2011 cannot be submitted and has been formally written off; Aug 2013- Jan 2014- Check individual months using Timeliness Charts Complete to Dec 2011 - NHSL have advised that any remaining backlog up to Dec 2011 cannot be submitted and has been formally written off; Jan- Dec 2012 on average over 90% complete.Jan 2013 - Jan 2014 on average 93% complete. Check individual months using Timeliness Charts Complete to Jan 2014 Data has not moved to TrakCare PMS. Timeliness Charts
Ayrshire & Arran (23 May 2011) Complete to Jan 2014 Complete to Jan 2014 Complete to Jan 2014 except Dec 2013 which is only 90% Data complete to Apr 2011; May 2011 <50% complete. No data submitted Jun 2011 onwards.  Extracts currently being tested
Greater Glasgow & Clyde (Inverclyde Royal Hospital - 19 Sep 2011; Vale of Leven - 24 Feb 2012; Royal Alexandra Hospital - 25 May 2012; South Glasgow - 30 Nov 2012; North Glasgow & Yorkhill - 24 May 2013) All Glasgow & Clyde sites are complete to Nov 2013. All Glasgow & Clyde sites are complete to Nov 2013. All Glasgow & Clyde sites are complete to Jan 2014. Data has not moved to TrakCare PMS.
Highland (5 March 2014) All sites complete to Jan 2014 All sites complete to Dec 2013 Complete to Dec 2013. No Jan 2014 data Complete to Jan 2014.

Note: The Data Support & Monitoring Team continues to work with Boards to improve the completeness and quality of data following implementation.

More information on the completeness of SMR returns is available via the SMR Completeness from 2009 link below.

NHS Boards are working to resolve these submission issues. ISD will continue to monitor the situation and provide regular updates on progress made.

Definition of SMR Completeness

NHS data providers will know how complete their SMR submissions are and the extent of any backlog. SMR data is expected to be received by ISD 6 weeks (42 days) following the end of the month of discharge / clinic date. ISD calculates backlog as data which is received after 6 weeks following the end of the month of discharge / clinic date.

SMR Completeness Estimates

The following file provides NHS Board level summaries for SMR00, SMR01, SMR02 and SMR04.

Quarterly data - previous 4 quarters
Financial years - Mar 10 onwards
Calendar years - 2010 onwards

Select the link to view the file: SMR Completeness EstimatesDownload Excel file [73kb]

All periods prior to these reported are considered to be complete.

Further information on activity can be viewed by accessing the acute hospital care.

Should you require any further information please contact:

Data Monitoring Team
Email: NSS.ISDDMT@nhs.net
Tel: 0131 275 6429

© ISD Scotland 2010
Information Services Division,
NHS National Services Scotland,
Gyle Square,
1 South Gyle Crescent,
Edinburgh EH12 9EB,
Tel: 0131 275 7777
nss.csd@nhs.net

About Information Services Division | Contact Us | Accessibility | Complaints
Copyright | Terms and Conditions | Privacy | Site Map | Freedom of Information | Data Protection

ISD is a division of NHS NSS
Working at the very heart of the health service, NSS delivers services critical to frontline patient care and in support of the efficient and effective operation of NHS Scotland. Visit the NSS Website for more information